Work, Share and CollaborateĪfter you are done taking notes and formatting it the way to you want, you may need to share it with your peers for further input. This makes Dropbox suitable for the creative folks who have to work with different file types and create rich media documents using multiple services. You can add and play live videos, audios, and even image galleries from pretty much any site you can think of right inside the document without leaving the interface.įor example, you can enjoy YouTube, SoundCloud, Vimeo, Imgur, snippets of codes with syntax, Spotify, and so on. Where Dropbox differs is its ability to handle file types. A few others like underline and italics can be enabled using keyboard shortcuts. There are a limited number of formatting options available like bold, header, highlight, bullet and checklists, and links. Why? To keep the UI uncluttered and simpler. A small menu with limited options will pop-up only when you select a piece of text. Limited but adequate for a note app where you can choose colors, pen thickness, highlight, and use marquee.ĭropbox, following its minimalist strategy, does away with the ribbon-style menu altogether. Other options include bullet, number, and checklists, indentation, and font styles.Įxplore the Insert tab if you want to create tables, audio/video notes, add emojis or different file types like audio and images.įinally, there is the Draw tab that reminds me of the simplicity of Paint. There are many font types and colors to choose from and highlight important parts quickly. The ribbon-style interface is jam-packed with options like bold, italics, and underline. OneNote takes the lead when it comes to formatting options. Maybe in a future update? OneNote can also take voice notes which is not available in Paper. No tags either.ĭropbox Paper also supports text, image, audio, and video but there is no way to draw. Also, no way to get a bird’s eye view of the hierarchy resulting in losing track of what’s noted and what’s not. Not the best way to create notes as it takes more time going back and forth. It takes a leaf out of Google Drive and creates folders in which you can create sub-folders and notes (documents in Dropbox’s language). Useful when you have hundreds of notes.ĭropbox Paper is not ideal as a digital notebook. Finally, you can add tags to group similar notes across notebooks. These notes are also searchable, and you can also attach links and videos to the notes.įan of using the stylus or just your finger? You can get creative and draw your heart out. Inside each notebook, there are sections to create text, audio, and image notes. Getting started with the most basic function of a note-taking app, OneNote will let you create notebooks. We decided to compare these apps to find out how they fare against each other. With no desktop apps for Windows and Mac, it wants to win hearts on the back of a minimalist design with a robust set of features. P.S If you have worked for as many companies as me, you might have seen your own share of process/tool changes just because someone in management has shiny tool syndrome.Dropbox Paper has decided to take a different approach. Moving to Jira from Google sheets might help a good team track bugs better, but it won’t help a dysfunctional team improve its shipping velocity from 2 months to 2 weeks.Īlso, I am yet to see someone’s communication become 10X better because they started writing on Dropbox Paper vs Google docs.Īs a team, we should focus more on better processes and less on tools. Note: There is a huge switching cost associated everytime we move to a new tool or process.Īnd regarding success metrics, I sincerely believe that tool improvements/upgrades are more about downside protection than upside maximization.Įxample. If the document makes sense, and a lot of end users agree with the upside and downside, then only it should be adopted. For most of us, google doc was working fine and I am yet to understand what the move to Dropbox Paper helped us achieve. Like if we are pushing for adoption of a new tool we should write a pitch doc with a strong WHY (the need), WHAT exactly is part of the switch, and HOW we will measure success. I think we need to write a detailed doc every time we propose a process change. In this post I use the example of Dropbox Paper, but you can pick any other shiny tool. Whenever someone proposes a process change, or forces me to switch to a new tool, I send a variation of this email to them.
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